Whether you have traveled to Europe many times, or you’re new to European travel, planning your journey well is the first step to making sure your trip is everything you want it to be.
If you’d like help in the planning process, we would love to create a custom itinerary for you or coach you through every step. If you’d like to do it yourself, I invite you to follow the steps below.
I remember planning our first trip to Europe. I went to a bookstore and purchased the 1990 Edition of Frommer’s Europe on $40 a Day. I promptly took it home and read it cover to cover.
….my how things have changed!
But the steps you take to plan a great trip to Europe haven’t changed all that much. It’s just that we have a lot more data available to us in today’s environment. It’s easy to get lost in the puzzle of information overload you can find on the web. You need a plan to make your plan.
It’s best to be thorough, yet efficient, in planning your trip. Break down the process into smaller chunks, complete each one, move on to the next, then review to make sure it’s all how you want it to be.
These are the steps we find work best:
Create your Europe Trip Itinerary
Where do you want to go? This is an enormous first question! There are lots of considerations that go into answering this. Have you been to Europe before? When are you able to travel? How much time do you have? Who will you be traveling with? What kinds of experiences do you like most? The list goes on –
I used to teach international business and often took students abroad so they could be immersed in a new culture and experience the world. I always told them that it’s best if you can go for an extended amount of time. But since that isn’t always possible, if you only have a week, take a week and travel! If you have longer, that’s even better!
It’s still good advice. If you can only go for a short period of time, then take advantage of what time you have. If you can stay longer, you will have more time to get over jet lag, settle in, meet new people and really experience what Europe has to offer. So, plan to go for as long as you can, and whatever time you have, be sure to use it well.
Remember – pace is important. You don’t want to have to return from your time abroad needing a vacation from your vacation.
Which European City, Region, Country or Countries Would you like to visit?
According to the United Nations, there are 44 countries in Europe today. How on earth are you going to decide which one(s) to visit and where to go within each one?
Answering that question depends a lot on you. Which country or countries have you always longed to see? Do you have an affection for theater and royal palaces? Go to England! Do you like golf, rugged landscapes and whisky? Go to Scotland! Do you have Italian family ancestry and love pasta and wine? Go to Italy! Are you passionate about buttery croissants, magnificent art, and French bistros? France is the place to go! Have you always wanted to attend Oktoberfest? Then Germany in September is your answer.
Of course, the list goes on and on. But the point is to see the European destinations you have always been most interested in. That’s where you should go first. If you’ve been there and didn’t get enough, go back and take a deeper dive into the culture. Or if you’ve already been to some of the places that peak your interest, what other European destinations make your list?
Speaking of lists, go ahead and make that list of all the places in Europe you would love to visit – and then prioritize your list. As mentioned, we recommend staying as long as you can in the destination (s) you choose, so that you can really experience the people, culture, food, and activities available in each one. If you only have a short time to travel, staying put in 1 spot will give you a different sense of the region than if you are constantly moving from place to place.
Now that you’ve thought long and hard about how much time you have and which cities, regions, country, or countries you want to visit, establish a European route and timeline for your trip. Do some reading online to learn the kinds of things you’ll be able to do and see in each area. Trust that the more you read, the more you will find amazing places to go while you are in Europe. You are on the cusp of planning a great trip.
Check your european travel paperwork
Is all your paperwork in order? When was the last time you renewed your passport? Remember that children’s passports expire in 5 years. Adult passports expire in 10. Go look at your passport if you are unsure when it expires and make sure you will have at least 6 months validity after your trip. You do not want to plan your entire vacation just to show up to the airport and be told you can’t fly. It’s happened. Don’t let it happen to you.
Are there regulations related to COVID that you need to be aware of in order to travel where you want to go in Europe? These change frequently, so be sure to know exactly what is needed for your destinations, specifically. Requirements can be different in each country.
Do you need to show proof of vaccination? Do you need a negative COVID test within 48 or 72 hours of departure? What kinds of tests are accepted in the countries you will visit? Do you need a COVID test before returning to North America? Where will you get it? Do you need to quarantine? You will want to make sure you comply with all the most current requirements in order to gain entry to the European countries you plan to visit.
Book Your Flights to europe
Now that you know where you want to travel, decide on the European destinations you’ll fly in and out of. You may save money by booking a round trip ticket to and from the same airport – but this is not always the case. It may be just as cost effective and could save you valuable time if you book an open jaw. This is where you book a multi-city trip, flying into one city and out of another.
Let’s say you want to travel to Italy and you want to experience a lot of the country in the same trip. Flying in to Rome from North America and home from Venice or Milan will allow you to see the bookends of your trip and everything in between without backtracking. This is a great way to see as much as you can possibly see while you are there, and use your vacation time efficiently.
I like to use multiple search engines when booking my flights, just to make sure that I find the best price for a reasonable route. In today’s world, some options you are given are on multiple airlines. This means you will likely have to collect bags and rebook them during a layover. This could be tough if you have a flight delay, and it’s also a bit of a pain in the neck. Packing light helps this situation. You also don’t want to have too many stops or too long a layover (unless you plan to check your bag in a locker at the airport and go see the city in your down time).
My favorite sites to use to find flights are Skyscanner, Google Flights and Momondo. Set price alerts for your route and keep track of the pricing. When the price is reasonable and it’s on a route that you are happy with, book it.
It’s such a great feeling to get your flight booked! NOW you really know you are going somewhere!
Book your accommodations in Europe
Once you know your European route and your timeline, you can start booking your accommodations. Again, there are lots of things to consider. How many are traveling together? Do you need one room or more? Do you want to stay in a luxury hotel? A B&B? An agriturismo? A pension? A castle? Do you want to stay near the train station? In the heart of the city center? Near certain attractions? How hard is it to get to your lodging once you arrive in your destination? If you are driving, is there parking near your accommodation? How much does it cost? What is your lodging budget? Is there availability in the property you absolutely love?
A recommendation I would like to make here is to take ALL of these things into consideration, along with your tastes and interests, and book lodging that really reflects the place you have traveled so far to see. Choose accommodations where you will get to meet the locals and experience European culture.
I like to book several days in each location whenever I can. That way, I am not having to pack and unpack every single day, and I’m not dragging my bags from place to place all the time. It’s also the best way to get a real feel for the area and get to know the neighborhood.
I like to use Booking.com and Airbnb when I am looking for lodging. I also like recommendations in The Telegraph and it’s always fun to look at Mr. and Mrs. Smith. Once you find a property that meets all your specifications, try booking directly with the property. Sometimes you can get better deals that way. It’s nice for the property, too, because they don’t have to pay a commission to someone else.
choose Activities in each European destination
Research, research, research! Go to all the “must see” sights. Make sure to get “skip the line” tickets to maximize your time. Get a guide when that is important. Check to make sure the museums you want to see are open on the days you’ll be there! Know opening times long before you arrive.
A number of year ago, Greg took his jazz band to Europe. The trip was organized by a company that planned travel for music groups. We got to visit Prague for one full day. It was amazing, but I really wanted to visit the Jewish Quarter, which is so important to learning about the history and culture in this area. The day we were there was a Saturday, the Jewish Sabbath, and the these museums were closed. I was so disappointed.
We returned to Prague on a different trip and visiting these sites was a profound experience. I learned from my first visit that when it’s within your control, be sure to check to make sure the places you want to visit are open when you will be there. If it’s something you really want to see, you may need to rearrange your days of travel to accommodate the opening days and times at certain sites. It will be worth it.
Although you’ll want to see the important icons on your list, don’t miss the places and activities that are not on the regular tourist trail. Find those out of the way, behind the scenes, local activities. Meet the people. Dig deep into the culture at every opportunity. This is why you traveled to Europe.
There are some great places to find good guides, but you really have to read through all the reviews and make sure you find the right guide for you and your travel companions. If you are traveling with a family with young children, you will want a different guide than if you are an art historian or architectural expert. Plan accordingly. Then, see if they are available on the dates you have planned. Starting the process early is very helpful.
How will I travel around Europe?
Choose your transportation wisely, based on your comfort level and your budget. If you are comfortable renting a car, know that it is very expensive to pick up a car in one country and drop it off in another. In addition, there are often drop off fees when returning a car to a different city in the same country where you picked it up. These can add to your cost, but may be worth it.
Trains are amazing and are a great way to get around Europe. But sometimes they are more expensive than low cost airlines like Ryanair and EasyJet. Also, there are parts of Europe that are more easily accessible by car or by bus. Plan accordingly.
If you are taking a ferry, check on the times and pre-book as necessary. If all the spots are full and you do not have one reserved, you may be waiting for quite a long time to reach your destination. If you hire drivers to transfer you from one place to another, request an English-speaking driver if that is something that is important to you.
Research the best places to eat and drink while you are in Europe
Finding the best places to eat along your travels is one of the most enjoyable ways to connect to the local culture and its people. Find lists of what is truly important to the food culture in the European destination where you are traveling. It can be different region to region and city to city within the same country. This research is worthwhile and fun! Go to local markets and see what is fresh. Seek out restaurants that feature what is produced within a 20-mile radius.
Eating in fancy European restaurants is awesome. Do it! Make sure to make a reservation so you will have a seat at the table. But don’t limit yourself to upscale dining. Eat from tiny vendors, from street food carts, from markets and from mom and pop restaurants. Don’t worry if you don’t know the language. Point to something on someone else’s plate that looks good and let them know that is what you want! Avoid restaurants that you can go to in your home country. You can go there after your vacation.
Other things to consider in planning your travel itinerary in europe
Do some research on your phone plan and know how it will work overseas. If you need to get an international phone plan, figure that out before you leave your home country. Also learn how you will pay for items when you are abroad. Visa and MasterCard are readily accepted but American Express and Discovery cards are not. Cash is necessary for some of the most special experiences. Getting cash from an ATM at your bank’s European partner is a good way to go. Let your bank and your credit card company know where you will be traveling before you leave home, if that is a requirement.
Follow a good European packing list. We have written How to Pack Like a Pro and How to Pack Like a Pro II (for women). Whatever you do, pack light, and leave room for souvenirs that you will bring home and treasure for a lifetime.
Double and triple check all your European travel plans
This is an important step in the process. If you want everything to go smoothly so you can maximize your time while you are traveling in Europe, make sure all your ducks are in a row. Check that every single “i” is dotted and every single “t” is crossed. Now you’ve made your plan! Work the plan and have an absolutely amazing trip!
If this is all too much, you may be interested in a packaged European trip. That said, let me invite you to see a comparison of Planning Fees vs. the Travel Agent/Packaged Trip Model.
And if you know you want to have an incredible trip to Europe, but you have a busy life and don’t have time for all this, let us create a custom itinerary just for you. Or maybe this is your first time to travel to Europe and you would like us to coach you as you plan you trip. We know Europe inside and out and would love to plan an amazing trip for you. Contact us and let us take care of all the details.
Planning is always worth the effort: Anticipating obstacles, knowing your options, and living within your budget are fundamental to a good trip. Now you’re ready to enjoy the freedom that rewards good planners and turn your travel dreams into smooth and affordable reality.
Enjoy your trip to Europe!
Where would you like to go? We would love to help you plan an amazing trip to the European destination of your choice! Remember that we are always available to you and your friends and family for custom trip planning to Italy, France, Ireland, the UK and all of Europe. We are experts in creating custom travel itineraries and leading small group trips to European destinations. Feel free to reach out via email — We’re always available to talk about travel!
Betsy Ball – Betsy is co-founder and partner of Euro Travel Coach (ETC), which crafts custom European vacations for independent travelers and leads small group trips to Europe. She is a passionate and culturally curious traveler who thoroughly enjoys sharing her love for exploring Europe with ETC clients. Prior to founding ETC, Betsy taught International Business at Tarleton State University in Texas (part of the A & M System) where she led study abroad trips to multiple European countries and other worldwide destinations. She retired from teaching two years ago and now travels 9 months of the year in Europe. She has a degree in hotel, restaurant management from Michigan State University and an MBA from Southern Methodist University in Dallas. She also holds a Level 3 certification from the Wine & Spirits Education Trust.
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